You’ve singled out the ideal gulet based on its availability, ports, number of cabins and price, and now you are ready to move forward and secure the dates for your holiday. This is how to book:
1. Request that your gulet and itinerary be confirmed by the yacht’s agency.
Announce your choice of gulet and itinerary, and ask for the contract. If you are still not sure of which ports to start off in and/or finish up at, at the time you go to contract, they will appear as TBA , or “To Be Advised”.
2. Sign a charter contract.
You will receive a Yacht Charter Agreement, with instructions on how to sign and to where the deposit must be sent. This agency uses standard industry contract, which clearly sets out everyone’s duties and responsibilities. This will require your signature, the signature of the owner and the signature of the yacht’s agent. When all parties have signed the contract, and a downpayment or deposit has been made, the contract becomes binding.
3. Making a 25% - 50% deposit.
Depending on how far in advance you book, you will be required to make a downpayment of between 25% and 50% in order to secure the charter. This is most important as once you have paid, your dates become locked in … and no other party can attempt to charter the yacht for the same dates.
4. Getting all the passenger details on file.
Supplying the yacht's agency with your full names and passport details will expedite the paper work when the time comes. The agency will also require details as to your food and beverage preferences, dietary requirements, allergy information and any current medical conditions which crew members should be aware of - or make preparations for prior to the start of the charter. For greater ease and co-ordination, it will be necessary to have all arrival and departure information for the party. If transfers will be required to transport the group from A (airport) to B 9(boat) and back again — or, should some of the party members wish to make the most of a 2-day window of opportunity ahead of the cruise -- then the yacht’s agency can assist in arranging both transfers and proper land tours with English-speaking guides ...or whatever your language of preference happens to be.
5. Lastly, it is important that you keep in touch with the yacht's agency; i.e. those responsible for handling all of the paperwork, including the drawing up of contracts, and the compilation of preference information, and any and all notes relevant to your cruise, including arrival times/tour details/flights/accommodation, special arrangements for birthday or anniversary celebrations ….and who to contact in case of emergencies. It is important that, as a charterer, you advise us of any changes to your plans or the make-up of the party, should that occur.
Booking your gulet cruise is a really exciting activity… and once you know that the yacht is yours for your dates, you can jump in and get all of the other travel arrangements in place. If you need some advice on what to do, where to go and where to stay, we would be only too happy to assist...